Recorded locations drift
Equipment moves between Sites, Internal Locations, projects, and crews while the old assignment remains in the record.
Asset reconciliation software
Bring the asset list and the field back into agreement
The records say one thing. The equipment in front of your team says another.
DealQuip gives equipment teams a structured way to compare expected inventory with field findings, document discrepancies, and leave each reconciliation project with cleaner records.
Why reconciliation matters
Small record errors become expensive operational questions
A spreadsheet can hold a list, but it cannot reliably show what happened during the latest walk-through, move, or project closeout.
Counts stop being trustworthy
Missing equipment, duplicates, and unrecorded additions make totals difficult to explain or act on.
Follow-up lives in notes
Paper lists, messages, and personal spreadsheets separate the discrepancy from the Asset that needs attention.
A practical reconciliation project
Start with what should be there, then record what the team actually finds
DealQuip keeps the expected list, field observations, and review decisions connected instead of creating another spreadsheet to reconcile later.
- 01Import or use the existing organization inventory as the expected set.
- 02Create a reconciliation project for the Site, yard, shop, or operating area.
- 03Walk the equipment and verify each Asset from Mobile or Web.
- 04Record relocated, missing, new, duplicate, or Needs Review findings.
- 05Resolve discrepancies and complete the project with an auditable result.
Field findings
Name the difference instead of hiding it
Each finding answers a different operational question and preserves the record for follow-up.
Verified
The expected Asset is present and its useful record details still match.
Relocated
The Asset is found at a different Site or Internal Location and the change can be reviewed.
Not Found
The Asset was expected but was not observed; its record stays intact for follow-up.
New
Equipment is physically present but was not part of the expected inventory.
Possible Duplicate
More than one record may describe the same piece of equipment.
Needs Review
The observation requires a person to resolve it before the project is complete.
A cleaner finish
Turn a physical inventory into useful records
A completed reconciliation should make the next decision easier, not leave another stack of unresolved notes.
Explain the count
Separate verified equipment from missing, relocated, new, and duplicate findings.
Correct assignments
Review the Site and Internal Location observed during the walk-through.
Protect history
Keep Not Found and possible duplicate records available until a person resolves them.
Carry records forward
Use the reviewed inventory for custody, Projects, service status, and later reconciliation work.
Keep exploring
Related DealQuip workflows
See how the same equipment records support adjacent field and management work.
Asset Inventory Software
Build or import the inventory that provides the expected equipment set.
Learn moreEquipment Audit Software
Plan a physical verification effort around equipment identity and evidence.
Learn moreDealQuip Features
Review the broader DealQuip workflow and plan availability.
Learn moreKnow what changed
Replace reconciliation notes with a reviewable equipment record
Give the field a practical way to report what it finds and give managers a clearer path to resolve the difference.