Asset inventory software
Asset Inventory Software Built for Real Equipment
Spreadsheets can tell you what your records say you own. DealQuip helps your team verify what is actually there.
Built for industrial contractors and service companies, DealQuip is designed to capture equipment, organize records, perform physical inventories, track locations, and keep information current from the field.
Start with an existing spreadsheet or build an inventory from scratch using a practical system for physical assets.
Illustrative inventory workflow
Field inventory
North Yard
Asset DQ-10482
Hydraulic Power Unit
Serial
HPU-88241
Location
Bay 04
Assisted identification
Asset number and serial number align with an imported record. Review before confirming.
Pre-launch product direction: This page describes DealQuip's intended asset inventory experience. Feature availability may vary during pilot and early access.
Move beyond the master spreadsheet
Asset inventories become difficult when equipment starts moving
Many companies begin with a spreadsheet. Then equipment moves, new assets arrive, old equipment is sold, separate copies appear, and photos remain on individual phones.
Eventually the file describes what the company once had instead of what it has today. DealQuip is designed to provide a central inventory that teams can update where the equipment actually exists.
Build complete asset records
Keep equipment information together
Create a record for each piece of equipment your company owns and manages, keeping useful identity, location, condition, media, activity, and lifecycle context connected to the asset.
- Asset number
- Category and subcategory
- Manufacturer and model
- Serial number
- Location and condition
- Photos, notes, and documents
- Check-in and check-out activity
- Sale or disposal history
Capture equipment from the field
Inventory equipment while standing in front of it
Physical inventory should not require handwritten notes followed by data entry at a desk.
DealQuip is designed for mobile capture in shops, warehouses, equipment yards, facilities, and jobsites. Teams can document identity, condition, photos, and location while the asset is in front of them.
Use photos as part of the inventory
Build an inventory employees can recognize
Names and descriptions do not always identify the correct asset. Multiple equipment views, data plates, serial-number tags, and other visible details can become part of the record.
- Asset identification
- Condition documentation
- Remote review
- Physical inventory
- Duplicate review
- Sale or disposal
- Equipment verification
AI-assisted inventory capture
Turn equipment evidence into useful starting data
DealQuip is being designed to analyze permitted photos and equipment information, suggest useful fields, and surface possible existing records.
The employee remains in control of the final record. AI assistance is intended to reduce repetitive work and improve consistency—not replace human review.
Reduce duplicate records
Check for existing equipment before creating another record
Differences in spelling, missing serial numbers, and unrecorded transfers can hide an existing asset.
DealQuip can compare multiple available details and surface possible matches for review before a user creates another record.
Import your existing asset list
Do not start over
Existing CSV inventory can provide the foundation for a better system. Map current columns to DealQuip fields, then progressively verify, clean up, photograph, and improve the records in the field.
Inventory reconciliation
Verify the records while you verify the equipment
DealQuip is designed to make reconciliation part of physical inventory instead of creating another pile of notes to resolve afterward.
- Verified
- Not Found
- Duplicate
- Disposed
- Located somewhere unexpected
- Additional Review
Track across locations
Know where assets are assigned or stored
Pumps, tools, machines, and support equipment move between facilities, projects, departments, yards, and people.
DealQuip allows the recorded location to change with the equipment so multi-location teams have a more useful operational inventory.
Role-based access
Field participation without losing administrative control
The people handling equipment should be able to participate without every employee receiving full control.
- Technicians perform permitted field workflows
- Managers update locations, condition, and inventory
- Administrators control core records, users, and imports
- Read Only users receive permitted visibility
Documents and lifecycle
Keep supporting information and history with the equipment
Calibration records, inspection certificates, manuals, service files, photos, and notes can remain connected to the asset.
When equipment is sold, retired, or scrapped, disposal information can be preserved without leaving the item in active inventory or deleting its history.
- Supporting documents
- Status and reason
- Sale price and date
- Disposal notes
- Preserved history
Who it is for
Practical inventory for equipment-heavy organizations
DealQuip is particularly relevant when equipment moves between employees, departments, locations, and jobsites.
From asset list to useful information
Make inventory answer operational questions
A useful inventory should do more than prove an asset was purchased. It should help the team understand what exists and what needs attention.
Start simple
You do not need a massive asset-management implementation
DealQuip focuses first on the practical foundation: capture equipment, organize the records, verify the inventory, and keep it current.
Early access
Build an equipment inventory you can trust
Move beyond disconnected spreadsheets and outdated asset lists with a simpler way to capture, verify, organize, and manage physical equipment.