Equipment tracking software
Equipment Tracking Software Built for the Field
Equipment moves.
Between shops, jobsites, warehouses, trucks, employees, and departments, keeping track of where equipment actually is can quickly become difficult.
DealQuip gives industrial contractors and service companies a simpler way to track equipment movement, maintain accurate asset records, and keep field activity connected to a central management system.
Illustrative mobile workflow
Field inventory
North Yard
Asset DQ-10482
Hydraulic Power Unit
Serial
HPU-88241
Location
Bay 04
Assisted identification
Asset number and serial number align with an imported record. Review before confirming.
Pre-launch product direction: This page describes DealQuip’s intended equipment-tracking experience. Feature availability may vary during pilot and early access.
Know where your equipment is
Equipment records are only useful when they stay current
An asset list may show where equipment was assigned last month without showing where it is today.
DealQuip is designed to help teams update location information as equipment moves instead of relying on memory, phone calls, text messages, or outdated spreadsheets.
- Shops
- Warehouses
- Equipment yards
- Jobsites
- Trucks
- Departments
- Employees
- Multiple company locations
Check equipment in and out
Give field employees a simple way to record movement
The people moving equipment are often best positioned to keep its location accurate.
Focused check-in and check-out workflows let field employees record movement without requiring full administrative control. Management keeps authority over the underlying asset record.
- Record equipment custody
- Update permitted locations
- Create accountability
- Keep administrative access limited
Built for mobile use
Track equipment where the work happens
Equipment tracking should not require returning to a desktop computer every time something moves.
DealQuip is built around the phone or tablet as the field connection to the company’s equipment records.
- Find and view permitted assets
- Check equipment in or out
- Update permitted location details
- Add comments
- Flag Needs Service
- Verify physical inventory
- Capture supporting photos
More than a QR code
Use identifiers already on the equipment
Tags and tracking devices can be useful, and DealQuip can work with existing identifiers. But teams should not lose access to a record because one proprietary tag is unavailable, damaged, or missing.
DealQuip is being designed to use multiple available signals to help locate the correct record.
- Existing asset numbers
- Serial numbers
- Manufacturer and model markings
- Data plates
- Existing barcodes and QR codes
- Visible labels
- Equipment photos
AI-assisted identification
Find the asset before searching the whole database
When photos and identifying information are available, DealQuip can help analyze those signals and suggest what the equipment is or which existing record may match.
High-trust evidence—such as serial numbers, data plates, and clear manufacturer or model markings—matters more than generic visual similarity. A person reviews the suggestion before updating the record.
- Reduce manual searching
- Reduce repetitive typing
- Prioritize stronger evidence
- Keep users in control
Match existing records
Reduce duplicates and preserve equipment history
When a technician cannot find an asset, creating a new record may feel like the fastest option. Over time that produces duplicate equipment, conflicting locations, and unreliable counts.
DealQuip can surface possible matches from existing company records before another asset is created, helping preserve the history already connected to the equipment.
- Possible-match review
- Existing history context
- Duplicate status
- Additional review workflow
Connected teams
Field activity feeds the management view
The operating model is simple: the field captures and updates information, and management uses that information to understand the equipment operation.
Planned web management and reporting give managers broader visibility while technicians use focused mobile actions and permissions.
- Asset status and location
- Inventory accuracy
- Field activity
- Needs Service visibility
- Management reporting
Role-based access
Give people the access their job requires
Not every employee should be able to change every equipment record. Simple roles support broad field participation without sacrificing data integrity.
- Technicians check equipment, comment, and flag Needs Service
- Managers edit assets, reconcile, review activity, and report
- Administrators and owners maintain broader control
- Read Only users receive permitted visibility
Condition and location
Knowing where it is is only part of the picture
Equipment may be physically present but not ready for use. DealQuip keeps condition and operational status alongside location.
A Needs Service flag can capture attention required for repair, maintenance, inspection, calibration, recertification, or another service requirement instead of losing the issue in a conversation or text message.
- Repair
- Maintenance
- Inspection
- Calibration
- Recertification
- Other service attention
Physical inventory
Verify the equipment you are tracking
Tracking activity cannot correct an unreliable starting inventory on its own. DealQuip includes workflows intended to verify physical equipment and reconcile existing records.
Teams can resolve what they find rather than adding more movement history to inaccurate data.
- Verified
- Not Found
- Duplicate
- Disposed
- Wrong location
- Additional Review
Start with existing records
Import your current equipment list
Companies should not have to recreate years of equipment records before adopting a new workflow.
Existing CSV lists can provide the starting point for mobile verification, cleanup, photo documentation, and ongoing tracking. The inventory becomes more useful as physical equipment and existing records are brought together.
- CSV spreadsheet import
- Field verification
- Record cleanup
- Photo documentation
- Reviewed data export
Practical by design
Track equipment without enterprise complexity
Many equipment-heavy companies need more than a spreadsheet but less than a full enterprise asset-management implementation. DealQuip is designed for that space.
Maintain useful equipment records, involve field employees, track movement, perform physical inventory, and give management visibility without positioning DealQuip as an EAM or ERP platform.
Focused equipment management
- Mobile-first field participation
- Central equipment records
- Human-reviewed AI assistance
- Physical inventory and reconciliation
- Simple roles and permissions
- Straightforward planned pricing
Who it is for
Equipment tracking for industrial and service operations
DealQuip is particularly relevant where equipment regularly moves between people, projects, shops, yards, warehouses, and jobsites.
The DealQuip difference
Begin with the equipment—not only the tag
By combining mobile field workflows, existing identifiers, photos, AI-assisted suggestions, and centralized records, DealQuip is being built to make equipment tracking easier to adopt and easier to keep current.
Capture it. Identify it. Track it. Keep it current.
Early access
Keep better track of the equipment your business depends on
Give field teams an easier way to record equipment activity while giving management better information about what the company owns and where it is.