Equipment tracking software
Equipment Tracking Software Built for the Field
Equipment moves.
Between shops, jobsites, warehouses, trucks, employees, and departments, keeping track of where equipment actually is can quickly become difficult.
DealQuip gives industrial contractors and service companies a simpler way to record equipment custody and assigned locations, maintain accurate asset records, and keep field activity connected to a central management system.
Illustrative mobile workflow
Field work
DealQuip Mobile
- Capture and update assets
- Find equipment in the field
- Record photos and locations
One shared workspace
The same asset information across Mobile and Web
Management and oversight
DealQuip Web
- Manage Inventory and Projects
- Review Reconciliation progress
- Export reports and manage teams
Connected field and management workflows: Mobile supports work where equipment moves, while Max adds the full Web workspace for inventory, Projects, reconciliation, service, and reporting. Account administration remains available on every plan.
Know where equipment is assigned
Equipment records are only useful when they stay current
An asset list may show an old Site, Internal Location, or custodian assignment instead of the current recorded assignment.
DealQuip helps teams update recorded Site, Internal Location, and custody details during normal equipment workflows instead of relying on memory, phone calls, text messages, or outdated spreadsheets.
- Shops
- Warehouses
- Equipment yards
- Jobsites
- Trucks
- Departments
- Employees
- Multiple company locations
Check equipment in and out
Give field employees a simple way to record custody
The people checking equipment in and out are often best positioned to keep its recorded assignment accurate.
Focused custody workflows let field employees record who has equipment and its job context without requiring full administrative control. Management keeps authority over the underlying asset record.
- Record equipment custody
- Update permitted Site and Internal Location details
- Create accountability
- Keep administrative access limited
Built for mobile use
Manage equipment where the work happens
Keeping equipment records current should not require returning to a desktop computer after every field action.
DealQuip uses the phone or tablet as the field connection to the company’s equipment records.
- Find and view permitted assets
- Check equipment in or out
- Update permitted Site and Internal Location details
- Add comments
- Flag Needs Service
- Verify physical inventory
- Capture supporting photos
More than a QR code
Use identifiers already on the equipment
Existing tags and identifiers can be useful, but teams should not lose access to a record because one proprietary tag is unavailable, damaged, or missing.
Current search uses multiple available identifiers to help locate the correct record. AI Data Plate and Visible-Marking Identification can suggest fields from readable evidence for a person to review.
- Existing asset numbers
- Serial numbers
- Manufacturer and model markings
- Data plates
- Existing barcodes and QR codes
- Visible labels
- Equipment photos
AI-assisted identification
Turn readable equipment markings into suggested fields
When a data plate, label, decal, cast marking, or stamped identifier is readable, DealQuip can help structure that evidence and surface a possible company record match.
General equipment appearance is not treated as identity evidence. Unsupported fields stay blank, and a person reviews every suggestion before updating the record.
- Reduce manual searching
- Reduce repetitive typing
- Require readable evidence
- Keep users in control
Match existing records
Reduce duplicates and preserve equipment history
When a technician cannot find an asset, creating a new record may feel like the fastest option. Over time that produces duplicate equipment, conflicting recorded assignments, and unreliable counts.
DealQuip can surface possible matches from existing company records before another asset is created, helping preserve the history already connected to the equipment.
- Possible-match review
- Existing history context
- Duplicate status
- Additional review workflow
Connected teams
Field activity feeds the management view
The operating model is simple: the field captures and updates information, and management uses that information to understand the equipment operation.
With Max, the authenticated Web workspace gives authorized users Inventory, Projects, Reconciliation, Service / Maintenance, and Reports alongside the account-administration pages available on every plan.
- Asset status and location
- Inventory accuracy
- Field activity
- Needs Service visibility
- Management reporting
Role-based access
Give people the access their job requires
Not every employee should be able to change every equipment record. Simple roles support broad field participation without sacrificing data integrity.
- Technicians check equipment, comment, and flag Needs Service
- Managers edit assets, reconcile, review activity, and report
- Administrators and owners maintain broader control
- Read Only users receive permitted visibility
Condition and location
Knowing where it is is only part of the picture
Equipment may be physically present but not ready for use. DealQuip keeps condition and operational status alongside location.
A Needs Service flag can capture attention required for repair, maintenance, inspection, calibration, recertification, or another service requirement instead of losing the issue in a conversation or text message.
- Repair
- Maintenance
- Inspection
- Calibration
- Recertification
- Other service attention
Physical inventory
Verify the equipment in your records
Ordinary field activity cannot correct an unreliable starting inventory on its own. DealQuip includes workflows intended to verify physical equipment and reconcile existing records.
Teams can resolve what they find instead of carrying inaccurate Site, Internal Location, custody, or status details forward.
- Verified
- Not Found
- Duplicate
- Disposed
- Wrong recorded location
- Additional Review
Start with existing records
Import your current equipment list
Companies should not have to recreate years of equipment records before adopting a new workflow.
Existing CSV lists can provide the starting point for mobile verification, cleanup, photo documentation, and ongoing equipment management. The inventory becomes more useful as physical equipment and existing records are brought together.
- CSV spreadsheet import
- Field verification
- Record cleanup
- Photo documentation
- Reviewed data export
Practical by design
Manage equipment without enterprise complexity
Many equipment-heavy companies need more than a spreadsheet but less than a full enterprise asset-management implementation. DealQuip is designed for that space.
Maintain useful equipment records, involve field employees, record custody and assigned locations, perform physical inventory, and give management visibility without positioning DealQuip as an EAM or ERP platform.
Focused equipment management
- Mobile-first field participation
- Central equipment records
- Human-reviewed AI assistance
- Physical inventory and reconciliation
- Simple roles and permissions
- Straightforward commercial pricing
Who it is for
Equipment tracking for industrial and service operations
DealQuip is particularly relevant where equipment regularly moves between people, projects, shops, yards, warehouses, and jobsites.
The DealQuip difference
Begin with the equipment—not only the tag
By combining mobile field workflows, existing identifiers, photos, human-reviewed AI suggestions, and centralized records, DealQuip makes equipment tracking easier to adopt and easier to keep current.
Capture it. Identify it. Track it. Keep it current.
Get started
Keep better track of the equipment your business depends on
Give field teams an easier way to record equipment activity while giving management better information about what the company owns and where it is.